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I’ve lost my USB stick and all my course work is on it! Please can you tell me whether it's been handed in?

I know there are places 'on the cloud' where I can save my work - do you know of any?
Last Updated: Aug 09, 2017  |  2395 Views

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Lost USB Sticks

If a USB stick is handed to us, we take them to the IOE’s Main Reception Desk at the end of the day.  We do not check to see who the USB stick belongs to because of data protection issues.  Please contact the Main Reception Desk (Tel.: +44 (0)20 7612 6136) at the earliest to see whether they have your USB Stick.

Network Drives

We do not recommend you use USB sticks as a permanent solution to storing your work as they can be easily forgotten, lost or corrupted.  Instead, we recommend that students back up their work on the N:\ drive on the network which has 100 Gb of space for your work. This is backed up on a regular basis. 

The safest place to store your files is on the Filestore@UCLservice.  This is your N:\drive which has 100Gb of space.  UCL Staff also have access to the shared deparmental S:\drive which has an allocation of a minimum of 200Gb.  You can request additional space.

You are advised to store files in more than one place. You may want to use the hard drive on your computer but it is essential that this is backed up regularly as these files can become corrupted or damaged. 

Cloud Solutions

You may want to use some of the ‘cloud’ services that are now available for storing your files.  One option is to use OneDrive which is part of the Office365 package offered by UCL ISD.  This allows you to upload and sync files to a storage server.  You can then access the files from a Web browser, share files or make the files public. 

There are many other ‘cloud solutions’ and some come with the corresponding App for your mobile devices, i.e. the smart phone (that is a phone that can connect to the Internet) or tablet.  We’ve tested a couple of these and can recommend Dropbox (available from https://www.dropbox.com/). UCL have a subscription to Dropbox - you can get more information on this service here. For a clear explanation of cloud computing solutions, watch this video 'What is Cloud Storage?' available at http://www.youtube.com/watch?v=HZ-2gYd1Ces

Please bear in mind the impact of storing content on servers external to UCL especially in reference to research ethics.  For more information on research data storage available at UCL, click here.  For information on research data management, including legal and ethical issues, please refer to the Research Data Management blog which provides useful information on all aspects of managing large data files.

Important!  If you use a cloud service, please make sure you are saving your work to more than one place as these services have been known to close overnight.  Also, make sure you read the fine-print on the agreement when you sign up for these services.   Make sure that you are not signing your work away and you have control over who sees you work. You must adhere to ethical guidelines and retain all rights to your work.

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