Answered By: Nazlin Bhimani
Last Updated: May 05, 2020     Views: 65

Publishers of academic journals are increasingly asking that researchers upload their research data into a repository and make this data openly available. This is to enable verification, further interrogation and future re-use of data.

UCL's  Research Data Repository is a place where researchers can upload their data and make it openly available for this purpose. The instructions below walk you through the basic steps researchers can take to upload data:

1. Log into the Research Data Repository (RDR) by clicking on the 'Log in' option on the top right-hand corner. You will be asked to authenticate via Single Sign-on (with your network username and password); to access the repository; 

2. Create your profile on the RDR (link to your ORCID and IRIS profiles; also link to your social media accounts if you are actively using these);

3. Upload the data (by following the on-screen prompts and instructions);

4. Create the 'meta-data' - this is the description about the data. Do this by adding content in the following fields: 

  • Title (create a title that relates to the data and use as many keywords in the title as possible to make it discoverable - do not use 'My Data' as the title!)
  • Author
  • Subject Category
  • Item type (select one or more of the following - Figure, Media, Dataset, Poster, Presentation, Software, Data Management Plan, Workflow Model)
  • Keyword(s) (use keywords to make the data discoverable)
  • Description (add in this box information about what the data is, why it was created, how it was created and when it was created)
  • Funding (if applicable, note the name of the funding body that enabled the research) 
  • References (add here any articles that you have authored including their DOI links); and finally
  • License (use one of the Creative Commons licenses that allow the data to be freely available online).

5. Publish your data by making it visible

(a) if you have not uploaded personal data that is protected by data protection legislation, including information that may identify a living individual or information that has been provided in confidence or information that would contravene a third-party agreement. UCL has guidelines on research integrity which all researchers are expected to follow.

(b) if, on the other hand, your data does not meet the above requirements, do not publish the data.

6. When the data is published, the system will automatically generate a DOI (Digital Object Identifier) which is a unique number not dissimilar to the ISBN for a book.

If you need help on any of the above, please contact the Library's Research Services team via email

When you have uploaded your data and obtained a DOI, you can write a 'data article' which describes the data and the methods used to collate the data. Data articles are increasingly popular and are one way in which to signpost your research. See IOE LibGuide on Scholarly Communication for information on how to develop a publishing strategy.

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